Clerk

Current Clerk is Dawn Rubbert – through Spring 2017

Takes office at rise of meeting in which nomination is approved, normally Spring session of an odd-numbered year.

  • Prepares a tentative agenda before each Meeting for Business, and recognizes speakers during the meeting
  • Discerns when the meeting has reached a decision, and articulates it back to the meeting for approval
  • Signs letters and other documents on behalf of the meeting and at its direction
  • Checks minutes provided by the Recording Clerk after each session
  • Keeps and maintains the BRQ minute book
  • Makes sure minutes are
    • Archived at the University of Illinois Library
    • Sent to monthly meetings
    • Distributed over the BRQ email list
    • Posted on this website
  • Forwards business as necessary from BRQ to Illinois Yearly Meeting
  • Attends meetings of the ILYM Continuing Committee

Recording Clerk

Current Recording Clerk is Michael Ruberton – through Spring 2017

Takes office at rise of meeting in which nomination is approved, normally Spring session of an odd-numbered year.

  • Takes minutes during Meeting for Business
    • Sharing responsibility with the Clerk and the meeting as a whole for formulating the specific wording
  • Provides the Clerk with a copy of the minutes after meeting has ended

Treasurer

Current Treasurer is Margie Haworth – through Spring 2017

Takes office at rise of meeting in which nomination is approved, normally Spring session of an odd-numbered year.

  • Receives and disburses funds on behalf of the meeting
  • Maintains meeting bank account
  • Reports each meeting on the meeting’s
    • Income
    • Expenses
    • Balance
    • Overall financial condition

Nominating Committee

Is appointed from the floor of the meeting during Fall session of an even-numbered year; takes office immediately. Normally consists of at least two Friends from different meetings.

  • Discerns potential nominees for
    • Clerk
    • Recording Clerk
    • Treasurer
  • Investigates their availability and willingness to serve
  • Proposes nominees to the meeting as a whole for confirmation
    • Normally in the Spring session of an odd-numbered year